Job Description
We are seeking a detail-oriented, reliable Administrative/Academic Secretary to support a Professor Emeritus at a top Public University. This is a flexible, part-time role ideal for someone looking to supplement another job, freelance work, or graduate studies. The work is task-based rather than schedule-based, allowing for flexibility as long as deadlines are met.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Responsibilities:
Transcribe handwritten materials (letters, notes, book content, and lecture slides) into polished digital documents
Create and update PowerPoint presentations for course instruction
Upload course materials and readings to Canvas
Draft, format, and submit letters of recommendation and professional correspondence
Assist with academic writing projects, including typing, light editing, and citation formatting
Format references and conduct literature searches using tools such as PubMed
Support general administrative and academic tasks as needed
Qualifications:
Strong attention to detail, especially with transcription and formatting
Ability to accurately interpret handwritten notes
Experience with Microsoft Office (Word, PowerPoint) and Google Workspace
Familiarity with Canvas or similar learning management systems is a plus
Exposure to academic research, epidemiology, or scientific writing preferred
Experience using PubMed or formatting citations/reference lists is a plus
Strong written communication and organizational skills
Nice to Have Skills & Experience
PubMed Experience, Epidemiology interest
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.