Job Description
We are seeking a highly organized and proactive Project Assistant to support the Supply Management Center of Excellence (COE) within a utility organization undergoing a strategic merger. This role is critical to ensuring cross-functional alignment, tracking integration-related activities, and maintaining momentum across multiple workstreams.
The ideal candidate thrives in a fast-paced, highly collaborative environment and excels at driving accountability, managing details, and keeping leadership and teams focused on key priorities.
Key Responsibilities
Project Coordination & Execution
• Support day-to-day coordination of merger-related initiatives within the Supply Management COE
• Track and manage action items, ensuring deadlines and deliverables are clearly documented and met
• Maintain centralized trackers and project plans to provide visibility into progress, risks, and dependencies
• Assist in identifying bottlenecks and escalating issues when needed
Meeting Management & Communication
• Schedule, coordinate, and support recurring and ad hoc project meetings
• Capture clear and actionable meeting notes, including key decisions and next steps
• Distribute meeting summaries and follow-ups to stakeholders in a timely manner
• Ensure action items are assigned and tracked to completion
Stakeholder Accountability
• Proactively follow up with cross-functional stakeholders to ensure commitments are fulfilled
• Help reinforce timelines and priorities across teams involved in the merger integration
• Act as a central point of coordination to keep all parties aligned
Leadership Support
• Provide calendaring and scheduling support for COE leadership
• Assist in preparing materials, agendas, and communications for leadership meetings
• Support ad hoc administrative and operational needs
Documentation & Process Support
• Maintain organized documentation of project artifacts, decisions, and processes
• Support the development of standardized templates and tracking tools
• Help drive consistency and best practices across project execution
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
2+ years of experience in project coordination, administrative support, or operations
Experience holding stakeholders accountable to project related tasks
Bachelor's Degree
Proficiency in tools such as Microsoft Excel, PowerPoint, Teams, and project tracking systems
Nice to Have Skills & Experience
SAP experience
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.