Administrative Project Coordinator

Day to Day
This role supports a variety of project teams by keeping documentation, schedules, and administrative workflows running smoothly. The coordinator acts as a central resource for organizing project materials, preparing client‑facing documents, and helping project managers stay on top of deadlines and deliverables. The position requires someone who is detail‑oriented, proactive, and comfortable interacting with both internal staff and external partners.

Responsibilities
• Prepare, edit, and format project documents, reports, and correspondence
• Maintain organized digital and physical filing systems for project materials
• Track and request insurance documentation and ensure certificates remain current
• Follow internal quality standards for document control and project recordkeeping
• Support meeting logistics, including scheduling, materials preparation, and presentation coordination
• Interact professionally with clients and project stakeholders
• Assist multiple project managers with administrative needs such as guides, reviews, invoicing, and expense processing
• Contribute to other operational tasks as assigned

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Must‑Haves
• Bachelor's Degree
• At least 1 year supporting projects, teams, or office operations
• Strong command of Microsoft Word and Excel
• Ability to stay organized while supporting multiple managers and shifting priorities
• Professional communication skills and a collaborative mindset aligned with an employee‑focused
culture

Plusses
- Finance or related degree
• Prior experience working in engineering, architecture, or other technical consulting environments
• Exposure to project‑based tools such as Microsoft Project, Newforma, Procore, ACC/Forma, Bluebeam
• Familiarity with presentation or design software like PowerPoint or InDesign
• Comfort assisting with marketing‑related tasks or proposal support
• Advanced Excel capabilities

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.