AP Specialist

The Accounts Payable (AP) Specialist is responsible for managing the full cycle of accounts payable for both general & administrative (G&A) and construction projects, ensuring accurate and timely processing of vendor invoices, subcontractor payments, and project-related expenses.

Accounts Payable & Vendor Management
• Process all vendor invoices, ensuring proper approvals, coding to correct G&A or construction project accounts, and adherence to payment terms.
• Verify and process subcontractor invoices, including lien releases, insurance certificates, and compliance documentation.
• Track and reconcile retention, progress billings, and final subcontractor payments in accordance with contracts.
• Manage vendor relationships, resolving discrepancies, late payments, and billing questions.
• Ensure accurate setup and maintenance of vendor accounts in Sage Intacct

General Accounting & Compliance
• Ensure AP transactions comply with GAAP, internal controls, and company policies
• Prepare and maintain accurate records for audits and internal reporting
• Reconcile AP sub-ledgers to the general ledger monthly and support month-end close activities
• Assist with process improvements to streamline AP workflow and improve efficiency
• Maintaining vehicle spreadsheets and tracking
• Managing vehicle insurance disbursements and distribution of insurance cards
• Tracking vehicle maintenance and repairs
• Coordinating vehicle car wash scheduling
• Provides support on special projects as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• High School Diploma, GED or equivalent experience
• Minimum 3-5 years of AP
o High number of invoicing, paperwork, data entry, creating POs, works well with cross-functional teams (Purchasing, Project Management, Production, etc.)
• Knowledge of job cost accounting

Sage Intacct

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.