Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for supporting the company’s vendor payment operations by ensuring accurate invoice processing, timely payments, and proper documentation in accordance with internal controls and accounting standards. This role operates in a high volume environment supporting the company’s purchasing and operational expenses. The coordinator collaborates cross functionally to validate goods and services received, resolve invoice and purchase order discrepancies, maintain vendor relationships, and support accurate financial processing.
Key Responsibilities
Accounts Payable & Invoice Processing
• Enter vendor invoices accurately into the ERP system and upload supporting documentation
• Perform three-way matching between purchase orders, invoices, and proof of delivery prior to payment processing
• Validate invoice details including pricing, quantities, freight, payment terms, and tax treatment
• Review purchasing discrepancies and work with internal teams and suppliers to resolve quantity, pricing, or receiving issues
• Process vendor payments in accordance with approved terms and company policies
• Organize and maintain vendor records including contact information, payment terms, W-9 documentation, and fully executed contracts
• Identify billing discrepancies, research root causes, and coordinate resolution with vendors and internal stakeholders
• Ensure payments are entered in appropriate currency
• Ensure transaction date and posting period match

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Associate or Bachelor’s degree in Accounting, Finance, or related field
• 3+ years of high-volume B2B accounts payable experience
• ERP experience required; Oracle NetSuite strongly preferred
• Intermediate to advanced Microsoft Excel skills
• Working knowledge of multi-state sales tax concepts
• Strong reconciliation, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong ethical standards and ability to maintain confidentiality

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.