Job Description
Fairmont is seeking an experienced Administrative Assistant to support hotel operations, supporting the engineering and facilities team. This role will handle administrative, purchasing, and basic financial tasks while coordinating closely with vendors and internal departments.
Provide administrative support to the hotel engineering and mechanical teams
Communicate with vendors, contractors, and service providers
Create, process, and track purchase orders
Review checkbook activity and assist with financial tracking
Support budgeting and expense monitoring for engineering-related projects
Utilize BirchStreet for accounting and procurement activities
Prepare reports and documentation using Microsoft Excel and Word
Maintain accurate records and ensure proper system/network access
Assist with general office and operational support as needed
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- 3–4 years of administrative experience, preferably in hospitality, facilities, or engineering support
- Experience working with vendors, purchase orders, and budgets
accounting/procurement systems
- Proficiency in Microsoft Excel and Word
- Comfortable working fully onsite in a hotel environment
Nice to Have Skills & Experience
- Bilingual English/Spanish
- Familiarity with BirchStreet or similar accounting software
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.