Design Project Coordinator

An employer is looking for a motivated and accomplished Design Project Coordinator to join their infrastructure team in Fremont, CA. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. This programs schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team's goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member. If this sounds like you, apply today!

What You’ll Do
- Managing workload – prioritizing work and ensuring deadlines are met.
- Project Start-Up/Initiation including contracts, RFP/RFBs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
- Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes.
- Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, drafting RFI/Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates.
- Proposal and Bid-leveling activities and development of Request for Proposals/Requests for Bids for external vendors, consultants, and contractors.
- Site visits including reviewing and documenting existing conditions or construction progress.
- Coordination with AHJ’s including permit submissions, project reviews, processing fees.
- Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
- Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs.
- Supporting updates to project schedules in MS Project or budget updates in Project Management software.
- Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis.

Pay Range for this role is $30 - $40 per hour

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- 2-5 years of experience in an supportive capacity preferably with an engineering, architecture or construction firm.
- Associates or Bachelor's Degree in Science, Technology, Engineering or Math (STEM).
- Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment.
- Superior verbal and written communication skills, attention to detail with a strong sense of urgency.
- Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint).
- Proficiency in Bluebeam.

- Passion or experience within sustainability or green infrastructure
- Revit, AutoCAD, Aconex, PlanGrid, and or Procore.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.