Incubation Program Coordinator

In this role, you’ll manage the end‑to‑end SOW and contract workflow for an incubation and sustainability programs while supporting technical program managers throughout the incubation lifecycle. Your day‑to‑day includes triaging and managing intake requests, gathering requirements, coordinating SOW drafts, tracking redlines, and ensuring completed documents pass cleanly through legal, procurement, and finance approvals. You’ll update and maintain program trackers, revise program documentation, and produce reports that give visibility into schedule health, budget status, deliverables, and performance. In partnership with technical experts and program managers, you’ll facilitate cross‑functional meetings, capture detailed action items, and align stakeholders and vendors to drive initiatives forward. You will create agendas and timelines, support vendor onboarding, oversee purchase orders and contracts, and proactively anticipate stakeholder needs before issues surface. Additional responsibilities include maintaining sustainability and Net Zero program schedules, cascading updates such as LCA data, creating presentations to communicate program roadmaps and outcomes, and supporting weekly updates, monthly newsletters, and broader program documentation. You’ll also coordinate logistics for site visits, summits, and sustainability‑focused workshops—ensuring all operational, contracting, and communication details are tightly managed from start to finish.

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• 3–6+ years of experience in program coordination, SOW/contract operations, procurement operations, or PMO roles.
• Hands‑on experience with SOW drafting, redlines, version control, change orders, routing, and approval workflows.
• Strong workflow management skills, including intake management, program tracking, and maintaining documentation.
• Experience supporting programs or projects in the data center space.
• Ability to draft program reports and provide insights into program schedule, performance, and budget health.
• Skilled at facilitating cross‑functional meetings, documenting action items, and driving initiatives forward.
• Proactive approach to anticipating stakeholder needs and resolving issues before they escalate.
• Strong collaboration skills across technical teams, vendors, and cross‑functional partners.
• Experience managing or supporting program budgets, POs, vendor onboarding, and contract workflows.
• Excellent written and verbal communication skills for reports, documentation, and stakeholder updates.
Proficiency in Google Workspace and familiarity with procurement/CLM/VMS tools (e.g., Ariba, Coupa, Icertis, Fieldglass).

• Familiarity with sustainability and Net Zero initiatives, LCA data, or ESG‑related program work.
• Experience in risk management, compliance controls, or governance frameworks.
• Relevant project management certifications (PMP, CAPM, Agile, etc.).
• Exposure to early‑stage incubation, R&D, or innovation programs.
Experience working with large‑scale data center, infrastructure, or technical program teams.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.