Job Description
Insight Global is looking for a Litigation Legal Secretary - Trust & Estates to join, one of San Diego’s oldest and most prestigious law firms, to provide high-level support to attorneys and their paralegals in our Trust & Estates practice groups.
Responsibilities
Provide comprehensive administrative and litigation support to attorneys and paralegals in the areas of Trust and Estates
Manage complex calendars, schedule consultations, depositions, and client meetings
Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses
Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings
Coordinate and process filings in State and Federal courts, including electronic filing and service
Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)
Communicate professionally with clients, court staff, opposing counsel, and vendors
Track certified mailings, overnight deliveries, and manage document flow
Process invoices, check requests, and schedule conference rooms
Collaborate closely with paralegals to ensure smooth case management and workflow
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
The ideal candidate will bring at least 5 years of litigation experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.
Requirements:
-At least Five years’ experience as a Legal Secretary in the areas of Trust & Estates , extensive civil law experience will be acceptable
-Experience processing invoices, check requests, and schedule conference rooms
-Experience tracking certified mailings, overnight deliveries, and manage document flow
-Experience supporting 2-3 Attorneys
-Probate Experience is highly preferred
-Experience preparing exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)
-Proficiency in Outlook, Word, Excel, DocuSign, and document management systems
-Must be able to stay late during trials
Nice to Have Skills & Experience
Strong organizational skills, attention to detail, and ability to maintain confidentiality
Strong system skills in document management systems and digital filing
Superior oral and written communication skills
Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
Ability to balance competing and changing priorities
Ability to work independently and as part of a team
Diligent in meeting deadlines and completing assigned tasks
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.