Job Description
Insight Global is searching for a Property Coordintator to join a dynamic property management team supporting multiple commercial properties in Menlo Park, CA. This role is ideal for candidates with strong organizational, financial, and communication skills who thrive in a fast-paced environment. The Property Coordinator will play a key role in ensuring efficient day-to-day operations and delivering exceptional service to tenants and stakeholders. This is a contract role and looking to start immediately and will go for 3 months with potential to convert. This role will be fully onsite Monday – Friday.
Responsibilities
• Support daily property management operations for multiple properties
• Manage office administration, digital file organization, and visitor coordination
• Provide telephone coverage and backup for front desk duties
• Process invoices, assign codes, and ensure alignment with budgets
• Track receivables/payables and resolve discrepancies
• Assist with annual budget preparation and monthly financial reporting
• Maintain compliance documentation and certificates of insurance
• Coordinate tenant relations, events, move-ins/outs, and communications
• Monitor work order system and ensure timely completion of maintenance requests
• Liaise with vendors and oversee contract compliance, performance, and scheduling
• Conduct property walks, inspections, and prepare punch lists
• Assist with leasing support, including document management and coordinating tours
• Collaborate with internal teams on leasing, marketing, and investor activities
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- At least 2 years in commercial real estate
- Strong office procedure knowledge; typing speed 60+; excellent spelling and grammar
- Proficient in Microsoft Excel (budget files, formulas),Yardi, and SharePoint experience
- Skilled in Outlook for scheduling and communication.
Nice to Have Skills & Experience
- Multi building / campus experience
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.