Subcontracts Administrator

One of our Aerospace clients is looking for a Level III and Level IIII Subcontracts Administrator in the El Segundo area.

Job Summary
The Subcontracts Administrator (SCA) is responsible for managing the full lifecycle of subcontracting activities in support of company programs and operations. This role involves initiating and overseeing subcontract efforts from requirements definition through execution, including issuing RFPs/RFQs/RFIs, evaluating proposals for compliance with government and company requirements, and executing subcontract modifications. The SCA ensures suppliers adhere to company Terms and Conditions as well as all trade compliance and legal obligations.

This position plays a key role in cross-functional collaboration, supporting internal teams such as legal, security, procurement, trade compliance, engineering, manufacturing, program management, quality assurance, and program controls. The SCA is accountable for driving supplier performance through regular engagement, managing supply and demand, resolving issues related to quality, schedule, delivery, and financial performance, and identifying and mitigating supplier risks and opportunities.

The role includes generating subcontractor performance metrics and reports for internal and external stakeholders, supporting payment processes by reconciling invoices and coordinating with Accounts Payable, and ensuring subcontract data is managed in accordance with controlled documentation and configuration standards. The SCA provides oversight of FAR/DFARS compliance and ensures team adherence to internal processes in alignment with DCAA audit requirements and AS9100 standards. Additionally, the role contributes to departmental initiatives aimed at process improvements and increased operational efficiency within the subcontracts function.

Responsibilities

- Establishing subcontract efforts from beginning to end, including:
-- Issuance of RFP/RFQs/RFIs to the Subcontractors
-- Factfinding of subcontractor’s proposal, review for compliance to government and proposal requirements
--Relevant actions involved with subcontract modifications, and executions of subcontracts
- Ensure Supplier compliance to company Terms and Conditions along with other trade compliance/legal requirements
- Provide oversight of FAR/DFARS compliance and ensure team adherence to internal processes in alignment with DCAA audit requirements and AS9100 standards.
- Support the objectives of other teams such as: legal counsel, security, procurement, trade compliance, manufacturing, program office, engineering, program controls, supply chain, and quality assurance.
- Drive supplier performance through regular interaction with assigned suppliers.
- Drives supplier risk and opportunities management.
- Manage supply and demand, schedules, supplier quality, delivery and financial performance.
- Create graphs and charts for both internal and external use on Subcontractor performance.
- Facilitate the payment to subcontracts via the Accounts Payable invoice process.
- Reconcile subcontractor invoices with company cost tracking tools.
- Initiates and executes supplier improvement activities and integrates results into contracting strategies
- Utilize the controlled documents and configuration management process for subcontract management.
- Support dept. initiatives to drive efficiencies throughout the Subcontracts organization

Pay Range:

Level 3: $79,900 - $117,500
Level 4: $102,000 - $150,000

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Minimum Qualifications

- Bachelor’s degree and 5+ years of experience in Subcontracts, Contracts, Business Management, Accounting, Finance, Supply Chain Management, or a related field
- Experienced with Microsoft Office Suite
- Previous aerospace subcontracting experience
- Familiarity with FAR/DFARS and relevant procurement regulations

Preferred Qualifications

- Master’s degree with a supply chain major or equivalent business degree
- Experience as a Subcontracts Administrator or Aerospace Buyer
- Knowledge of industry regulations and compliance requirements
- Experience with the Deltek Costpoint ERP system
- Comfortable briefing at all levels of leadership
- Active Security Clearance SAP/SAR

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.