We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support the executive leadership of a high-end residential construction firm in Los Angeles. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with grace, and has a strong understanding of the construction or real estate development industry.
Youll play a key role in keeping operations running smoothly by managing executive schedules, coordinating communications, assisting with project-related documentation, and ensuring the team stays organized and on track.
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Responsibilities:
Provide high-level administrative support to the executive team
Manage calendars, schedule meetings, and coordinate appointments
Prepare and organize project files, bid documents, contracts, and permits
Draft, review, and proofread internal and client-facing correspondence
Assist with vendor and subcontractor coordination and follow-ups
Maintain contact lists, client files, and construction-related records
Support job costing, invoice processing, and expense tracking
Coordinate travel arrangements and logistics for executives and project staff
Act as a liaison between executives, clients, subcontractors, and city officials
Handle confidential information with discretion
Compensation: $90-120k
Exact compensation may vary based on several factors, including skills, experience, and education.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
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3+ years of experience as an Executive Assistant or Administrative Assistant (experience in construction or real estate preferred)
Strong understanding of construction workflows, terminology, and document handling
Exceptional organizational and time-management skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Procore, Buildertrend, or similar platforms)
Ability to multitask and prioritize with a high level of accuracy
Strong attention to detail and follow-through
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.