An employer in San Francisco, CA is seeking an Events Coordinator to join their team. Responsibilities include:
* Support ticket management system, the in-take, vetting, and qualifying of requested events by the internal business unit within the required response times/SLA
* Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.
* Key stakeholder for G-Cal calendar management for internal event spaces
* Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
* Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
* Support event leads on pre-event planning decks and post-event summary decks for all stakeholders
* Craft event communications and maintain template library
* Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback
* Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs
* Research creative and innovative event and entertainment options
* The job requires in-office management of events and includes some night and weekend program support required
This is a 100% on-site role M-F. Must be local to San Francisco/Bay Area. Candidates must be willing to work night on occasion and very rarely weekends during the assignment, This is a high-paced role and the right candidate must be willing to work well in a high-volume role and manage stress effectively.
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* 3+ years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind
* Possess strong customer service experience; are highly personable and solutions-focused
* Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn
* Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment
* Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.