Insight Global is looking for a Space Planner in the San Jose, CA area. The Space Planner will be responsible for day-to-day interactions with internal customers on solving space issues using technical expertise (facilities preferred) and move requests, ensuring accuracy of space allocations and supporting the campus planning activities. The Candidate will also assist with the change management process by frequently engaging and communicating with staff affected by moves. Partner with Corporate Real Estate Business Partner on:
Leading space projects from start to end, and providing full onsite support during the project execution
Space modifications identification and Scenario planning for space allocations
Support Site Real Estate Master plan generation each month, support occupancy planning which includes housing, industrial and parking plans
Gaining approval from customer on unplanned maintenance work using the CRE approved communication method
Creating and updating Project decision sheets, requirements to support planning of upcoming projects
Supporting creation of POs and onboarding vendors on time to ensure space projects are on time
Manage assigned vendors onsite supporting space projects
Update project request tickets status in Planon (CMMS system)
Prepare presentations & communication plans for stakeholders and executive management
Monitoring day-to-day space utilization
Create building occupancy reports
Lead and support seating planning and move coordination
Identify detailed customer requirements by meeting with internal customers; and translation into recommended solutions, finalize requirements with customers
Coordinate with IT, Facilities Maintenance & Project Teams, and outside service providers to achieve move plans on time and within budget
Assess and highlight risks and develop mitigation plans
Proactively communicate issues and manage the solution paths.
Performs reviews on key developments, KPIs and drives necessary changes into the Facilities Process and Procedures or other applicable areas.
Performs other duties as assigned.
Position requires the candidate be onsite, 2 day remote work to be agreed with manager based on projects
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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Experience in Space Management and strategic planning which includes creation and management of Site Masterplan for Housing, industrial, and Parking.
Must have: experience in project management to lead complex space scenarios and moves for campus.
Requires technical knowledge (facilities preferred, and/or architecture, interior design experience in commercial properties) to make recommendations on space scenarios planning and to be able to generate Space User requirements specifications and/or provide input for projects.
Experience in Workplace interiors working furniture vendors and installers, signage and wayfinding and implementing companys workplace guidelines.
AutoCAD (2D experience), PowerPoint, Adobe Acrobat, Bluebeam Revu, Excel
Must be able to calculate building areas such as gross, net, useable square feet.
Exceptional written and verbal communication skills
Strong project management/coordination skills
PR: $60-70/hr
Preferred experience with building codes with ADA, life safety, and occupancy
Preferred (but not required): BOMA square footage calculations for office/industrial space
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.