Key Responsibilities
Manage calendar, travel arrangements & expense reports
Facilitate smooth communications between the executives and other internal SE team members and between the executives and external parties such as startup founders and other VC funds.
Will have access to the email accounts of supported staff to schedule their appointments and answer or redirect inquiries from internal or external sources.
Participate in meetings, take notes, prepare materials, organize correspondence & manage SE Ventures office for a seamless visit experience of external parties and other SE team members
Greet visitors at the office
Light cleaning/tidying up, especially after large meetings or catering
Update and/or order office supplies and stock up on kitchen pantry
Liaison with office building management and landlord on all matters
Manage third party vendors for the office
Coordinate with internal Schneider Electric teams on procurement, budgeting, legal, office security, IT, etc
Assist in coordinating local events and catering, including internal team activities and meetings with visiting SE executives or outside parties
Must have the ability to be a 'Jack of all trades'. Must be able to juggle many tasks simultaneously. Must be able to plan, prioritize, and manage the multiple tasks that have been assigned to him/her before their deadlines.
Be the point of contact for trouble shooting travel and technology issues especially when senior partners are traveling
Assist the Managing Partner, SE Ventures on ad hoc project based work
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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https://insightglobal.com/workforce-privacy-policy/ .
Five years of office manager or administrative experience at a VC/PE Fund, Investment Bank or a client facing organization is desirable
Excellent verbal and written communication skills
Expert ability using Outlook for correspondence and calendar management of behalf of the Managing Partner and GPs
Experience using Coupa (procurement) and Concur (travel and expenses) preferred
Experience using Microsoft Office programs including, but not limited to Teams, Word, Excel and PowerPoint
Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently.
Requires the ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations.
Knows how to leverage resources and delegates effectively
Displays a positive and team first attitude
Continuously seeks ways to enhance contribution to those they support
Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests
Work is generally of a critical or confidential nature
Curiosity and self-motivated pursuit of systems training and other skill-building
Friendly and upbeat demeanor
Ability to work from the Menlo Park office 5 days a week, as needed
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.