Accounts Receivable Coordinator

A large Jewish school is looking for an Accounts Administrator Coordinator in Westwood, CA. The Accounts Administrator Coordinator serves as a liaison and first point of contact to the Business Office for parents. They are responsible for the School's accounts receivables and all aspects of student tuition management (tuition agreements, auxiliary fees and payment collection). The person would be a member of the administrative staff team who reports to the Director of Finance and Operations. The person in this role works closely and collaboratively with the Controller and other members of the Business Office administrative staff team and communicates with a variety of constituencies on all manners relating to student accounts and finances in a tactful and professional manner. Modeling Employer's core values.



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- 3+ years of experience in accounts receivable

- Proficient in Microsoft Suite and Advanced in Excel & Google Sheets

- Works closely with the Enrollment Management team to assign, generate and track enrollment agreements for new and returning students in Blackbaud Education Management Solution (BBEMS); processes agreements and tracks payments in Blackbaud Tuition Management (BBTM)

- Communicates with parents in ensuring all payments are collected on a timely basis

- Records deposits in AccuFund (Checks, Credit Cards, Cash, Donations and EFT transactions), journal entries, adjustments and amortizes tuition balance on a monthly basis. Keeps clean records of all receivable transactions. Reconciles accounts, payments and collections

- Creates and maintains student, family and business constituent records in BBEMS, BBTM and AccuFund (accounting software) systems, according to school data standards

- In conjunction with the I.T. Department, assists parents with login and payment issues in the BBEMS and BBTM

- Collaborates with Communications and Admission teams to create and maintain student lists within BBEMS

- Creates and maintains an active list in "Shopping Cart" and "Buy Now, Give Now" sections in BBTM for extracurriculars, events and other programs. Provides lists to the administration team.

- Creates and maintains a variety of spreadsheets and analyses to support business office activities and projects as assigned by the Director of Finance & Operations (i.e. tuition assistance analysis, registration lists. etc.)

- Works closely with the Controller in providing supporting documentation for the annual audit

- Maintains accurate and detailed calendar of monthly and annual tasks, due dates, and files as they relate to the business office

- Performs other duties and responsibilities, as assigned by Director of Finance and Operations and/or Head of School



Pay Range - $36-$39

- Experience interacting with parents and having great customer service skills

- Attention to detail

- Ability to multitask

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.