A defense contractor supporting the US Navy is searching for an Administrative Assistant to support contracts operations with administrative tasks such as, but not limited to:
· Contracts administration support
· General office support functions
· File and record management
Responsibilities include:
Manages incoming and outgoing communication.
· Supports contracts team with drafting government contracts and subcontracts
· Supports calendar and schedule coordination for facility and sometimes for various individuals.
· Helps to organize conferences and meetings, sometimes involving large number of attendees or complex arrangements.
· Supports and/or maintain expense reporting database and process.
· Creates and maintains a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of documents.
· Maintains and processes timecard records for various departments/personnel and facilitys daily roster report.
· Supports senior staff with the collection of information for security records.
· Supports senior staff with project database maintenance, purchase order requisitions, communication records file management.
· Interact with facility visitors and maintain accurate records of events. Such as personnel verification and ensuring PPE is available.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
Experience using MRP/ERP systems such as Oracle (or equivalent)
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.