Job Description
Royal Ambulance is hiring a Payroll/AP Manager to join our Administrative Team. The Payroll/AP Specialist will fully own the Payroll and Accounts Payable functions of the organization. Responsibilities include day-to-day oversight, reporting, and processing of AP and Payroll transactions, as well as month end close procedures.
As a growing company of over 730+ team members, the Payroll/AP Manager will be an integral part of the team responsible for facilitating accurate and timely payroll processing. The ideal candidate will have great communication and organizational skills, managing communications with all employees, executive team, finance team, and vendors. Join our growing team today!
Responsibilities
Process and prepare payroll for 730+ employees and 120+ contractors (1099)
Responsible for all accounts payable functions
Responsible for cost control with adherence to budget
Maintain current knowledge of organizational policies and procedures, and ensure all entries are booked according to internal accounting standards
Provide efficient control and utilization of financial resources
Identify internal areas of improvement and help implement cost cutting measures where appropriate
Analyze financial details to identify development opportunities and areas where improvement is needed
Coordinate and implement the financial plan, budget and procurement
Ensure that all legal and regulatory requirements are met (payroll taxes, 401k contributions, health insurance deductions, etc.)
Support month-end and year-end close process
Additional accounting duties as necessary
Demonstrate and support Royals Values, Mission and Quality Standards
Maintain confidentiality regarding any patient information in accordance with HIPAA regulations, as well as any sensitive company or employee related information
Required Skills & Experience
Skills and Requirements
High-school diploma or equivalent required (associate or baccalaureate degree highly preferred)
Minimum of five to seven (5-7) years of overall combined Payroll and Accounts Payable administration experience
Demonstrated experience in cross departmental communication (i.e. Human Resources, Operations, Finance)
Thorough knowledge of Accounting principles and procedures
Experience with general ledger functions and month-end/year-end close process and preparation of financial statements
Technology experience required with high level of proficiency in Google Suite, Microsoft Excel and QuickBooks, ADP and Paychex as well as multiple HRIS platforms (UKG)
Extremely detail-oriented, organized and able to multi-task with strong follow-through skills
Professional demeanor, courteous and polite, both in-person and over the phone
Equally able to work independently with a sense of urgency, as well as within a team
Must anticipate needs and potential problems and proactively seek opportunities and propose solutions.
Must be punctual and have great attendance
Experience handling confidential information with discretion
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.