Job Description
Assists with the successful delivery of multiple University design and construction projects by proactively supporting multiple project manager, engineers, and assistant directors as assigned. Duties include but are not limited to -
Assisting Design and Construction Project Manager's with the procurement of profesional design consultant and contractor services for capital projects in accordance with organization guidelines
Assist in construction contracts and documentation for projects that range over $100M
Initiate procurement transactions, purchase orders, disbursement vouchers, etc.
Review project costs for accuracy and compliance as well as encode and obtain necessary approval for processing
Oversee the invoicing process to assure compliance with PO's
Maintain complete electronic project records, recordkeeping system for project administration which will be used for audits upon completion of the project
Assist in the review, administration, and distribution of project reports/plans, technical and contract documents, form and meeting minutes
Coordinate and schedule interdepartmental project meetings as well as arrange travel reservations and itineraries
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
3 years of experience of Administrative duties and project support within Construction
Understanding of construction project roadmaps and clerical duties from start to finish
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.