Travel & Expense Coordinator

Responsibilities Include

Communication/Newsletters

o Create & Distribute (iTravel, MICE, Persona)

o Maintain distribution database

Notify TMC of Risk Ratings

Periodic audits of program for compliance

Rental Car validations for insurance processing

o Corporate Card Programs

o Assist with questions relating to programs, applications and process

o Ensure proper approvals obtained for exceptions and send to PA for processing

Process weekly reporting for AmEx & Citi programs

Support US travel profile requests (until new TMC implemented)

Prepare vendor checks for deposit and manage documentation

Manage email requests

Research and/or source ground transport or DMC for events as needed

Corp Card

o Review & maintain hierarchy

Create & Maintain regional T&E program summary

Create & Maintain T&E program documentation for new employees

Manage airline soft-dollar programs

Maintain MICE calendar

Create & Maintain FOP payment program documentation

Back up PA for FOP programs

Create & Maintain "Playbook" for position

Enter MICE events to airline sites for tracking

* Administrative type skills (Task Management & Project experience)

* Would still need to be familiar with the Microsoft tools (XLS, PPT, DOC)

* Strong in MS Excel

* Detail Oriented - Great Customer Service

* T&E (Travel and Expense) experience

* Has arranged/booked travel before

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.