Executive Admin

Insight Global is currently seeking an Executive Administrator to provide executive‑level administrative and logistical support for meetings, events, and internal experiences. This role is responsible for end‑to‑end coordination including calendar management, scheduling, room bookings, preparation of polished presentation and meeting materials, budgeting support, and accurate expense and purchase order processing. The Coordinator manages event logistics such as catering, equipment, supplies, signage, registration, and attendee communications; supports event set‑up, tear‑down, and on‑site execution; maintains detailed checklists, timelines, and documentation; and serves as a point of contact to resolve issues efficiently as they arise. The successful candidate will prepare and process expenses, maintain organized records for vendor information and event documentation. With a strong focus on accuracy, efficiency, and follow‑through, this role delivers a high‑touch, professional experience for executives, employees, and external guests in a fast‑paced environment.
The position is well suited for someone who enjoys working behind the scenes, thrives in a fast-paced environment, and takes pride in delivering well-organized, welcoming, and professional experiences for internal and external stakeholders. This is a hybrid contract position with the expectation to work between 30-40 hours per week based out of Calgary.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• 4+ years of experience in an administrative, executive assistant, or coordinator role
• Experience with expense management, or accounting related activities
• Exceptional attention to detail, accuracy, and efficiency with the ability to execute tasks correctly the first time
• Strong organizational and time‑management skills, able to manage multiple priorities and deadlines
• Highly proficient in MS Outlook, Word, and Excel; strong presentation and document‑preparation skills required

• Event planning or hospitality experience is a strong asset
• Experience with SAP
• Professional, service‑oriented demeanor with confidence supporting senior leaders
Ability to learn new systems quickly and adapt in a dynamic, fast‑paced environment

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.