Events Coordinator

The Events Coordinator plays a critical role in the planning, coordination, and execution of the company’s most visible and high‑quality events, including Stampede and other executive‑level experiences. Supporting high‑visibility events across the organization, this role works closely with the Senior Advisor, Executive Leadership Team members, Board Members, vendors, and internal partners to ensure seamless delivery and an elevated guest experience. This is not a traditional desk‑based role; the successful candidate will be highly people‑facing, service‑oriented, and comfortable operating in fast‑paced, high‑expectation environments. On a day‑to‑day basis, the Events Coordinator manages end‑to‑end event logistics from planning through on‑site execution, including vendor and venue coordination, catering, AV/IT, registration, gifting, hospitality services, and detailed timelines and logistics tracking. The role requires frequent interaction with senior leaders and VIP guests, strong organizational discipline to manage multiple events concurrently, and the ability to adapt quickly to changing priorities and extended hours during peak event periods. In accomplishing this work, the Events Coordinator delivers consistently premium‑quality events, acts as a trusted extension of the Senior Advisor by anticipating needs and managing complex logistics, and ensures every event meets a high standard of professionalism, hospitality, and executive presence. This is a 10‑month contract role, hybrid in Calgary, with a high possibility of extension or conversion to full‑time.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- 5+ years of hands‑on event coordination experience, with a proven track record supporting high‑quality events such as corporate executive events, Stampede‑level programming, weddings, career fairs, or premium hospitality experiences
- Strong operational and administrative capability, including experience managing registration, vendors, AV/IT coordination, logistics, timelines, and on‑site execution with a high degree of accuracy and follow‑through

Soft Skills:
- Executive presence and professionalism, with the ability to confidently engage with Executive Leadership Team members, Board Members, VIP guests, and external partners in high‑visibility environments
- Hospitality‑driven mindset, ideally from luxury events, hotel concierge, or service‑focused environments, with a strong focus on guest experience, quality, and attention to detail
- Candidate possess adaptability and resilience in fast‑paced settings, with the ability to manage multiple concurrent events, shifting priorities, and extended hours during peak event periods

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.