Executive Assistant

Position Overview

We are seeking a highly organized and detail-oriented Executive Assistant with strong bookkeeping skills and experience working with Oracle NetSuite. This role is ideal for someone who can manage tasks independently, solve problems proactively, and provide seamless support to senior management.

The Executive Assistant will play a critical role in organizing schedules, coordinating travel, preparing financial and operational reports, and ensuring logistics run smoothly.

Key Responsibilities

· Provide direct support to senior management with scheduling, correspondence, and travel arrangements (including flights).

· Prepare and organize financial and operational reports using Oracle NetSuite and other tools.

· Assist with bookkeeping functions, including reconciliations, reporting, and general accounting tasks.

· Support logistics planning for field operations.

· Maintain and organize company files, contracts, and documentation.

· Anticipate needs, solve problems proactively, and act with a high degree of independence.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

· Minimum 3+ years of administrative or executive assistant experience, preferably in a private company environment.

· Strong bookkeeping background and proficiency with Oracle NetSuite is required.

· Excellent organizational skills and the ability to multitask effectively.

· Strong written and verbal communication skills.

· High level of discretion, professionalism, and attention to detail.

· Must be based in the Calgary, Alberta area (majority of work will be done remotely).

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.