Executive Assistant

Post Date

Jun 03, 2024

Location

Toronto,
Ontario

ZIP/Postal Code

M5C3E4
Canada
Apr 09, 2025 Insight Global

Job Type

Perm

Category

Administrative Assistant

Req #

TOR-708731

Pay Rate

$70k - $80k (estimate)

Who Can Apply

  • Candidates must be legally authorized to work in Canada

Job Description

Insight Global is looking for a white glove Executive Assistant to join a private equity company company assisting three senior executives (one for about 80% support and two for 20% support) for a long term fit. This qualified person will have experience in Executive Assistance with high level individuals and must be organized, adaptable, and able to work independently in a fast paced environment. Must be able to ensure executives are where they need to be, when they need to be there. Team culture is important - the team is tight knit and this person must be collaborative and this person must be able to interact with high-level individuals and maintain confidentiality.

Day to day responsibilities include the following:
* Calendar management and coordination through maintaining and organizing the executives' calendars, ensuring efficient scheduling of meetings, appointments, and events. Must prioritize tasks and manage conflicts.
* Managing travel arrangements, including flights, itineraries, hotels, and ground transportation.
* Preparing and printing decks as needed.
* Handling phone calls professionally and promptly.
* Taking detailed notes during meetings and maintaining clear records.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

Must Haves
* Minimum 7 years of experience as an Executive Assistant to high-level senior executives.
* Tech-savvy and ability to use MS Suite (Teams, Excel, Powerpoint, etc) and Outlook for managing calendars and emails.
* Experience booking travel arrangements and scheduling meetings.
* Excellent organizational skills and attention to detail.
* Strong communication and interpersonal abilities to communicate with internal and external individuals.
* Punctuality and reliability are essential.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.