Job Description
This role will support the East and West territory Laydown Yards by assisting SC Supervisor's and NE Supervisor's with Onboarding of Contract Workers; One Stop, MyAccess Requests, KEY Learning Tracking, PAT tracking, Accounting Strings, etc.
*Performs a variety of highly specialized and confidential administrative support duties with access to private information; the person best suited for this role will be required to maintain confidentiality of sensitive and private information.
Job Summary:
Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.) and, when prepared by the business unit, are described separately on an addendum to this position description.
Essential Job Functions & Tasks:
1) Major responsibilities: under limited supervision, perform the more difficult and responsible administrative support activities, often for more than one person, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative; collect data, compile and compose reports, correspondence, presentations, forms and letters using independent judgment and initiative; perform moderately complex calculations; review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies; review and verify in detail, the work of lower classified administrative personnel; take and transcribe shorthand and/or machine dictation (limited to positions that are primarily "secretarial" in nature).
2) Communication and interpersonal skills: drafts more complex memos, letters and reports for circulation within and outside the organization where accuracy is of utmost concern; effectively communicates to management and customers policies, procedures and decisions in a positive manner; influences other administrative employees to work together and accomplish established goals.
3) Customer focus: continually develops knowledge and skills of new technology to increase administrative efficiencies and productivity and improve service to customers.
4) Problem solving and initiative: exhibits appropriate decision making skills in applying knowledge of policy and practice to unique situations; demonstrates creativity and innovation in the resolution of problems; demonstrates appropriate decision making while under pressure and tight time frames.
Required Skills & Experience
* High school diploma/GED
* 6+ years experience in administrative work
* Strong communication
* Problem solving skills
* Highly organized
* STRONG Excel skills
Nice to Have Skills & Experience
* Experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique)
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.